Description
Position Summary
The Executive/ Marketing Assistant will play a hybrid role, combining high-level executive support with hands-on contributions to the brand’s marketing, social media, and PR efforts. This unique position is ideal for someone who thrives in a fast-paced environment, has a passion for the beauty industry, and brings a creative and proactive approach to both administrative and marketing tasks.
Key Responsibilities
Executive Support
Manage calendars, schedule meetings, and coordinate travel for executive leadership.
Organize internal and external meetings, events, and presentations.
Handle confidential information with discretion and professionalism.
Prepare reports, meeting notes, and follow-ups as needed.
Support with expense reports, invoicing, and general administrative tasks.
Marketing & Social Media
Assist with social media content planning, posting, and community engagement.
Coordinate with design and content teams to support product launches, campaigns, and brand storytelling.
Monitor social trends and competitor activity; suggest opportunities to grow brand presence.
Track and report on social media and email marketing analytics.
Public Relations & Communications
Assist with drafting and distributing press releases, media kits, and influencer outreach.
Maintain media contact lists and PR tracking reports.
Coordinate with agencies and partners on PR campaigns, events, and product gifting.
Research relevant influencers, press opportunities, and partnerships aligned with brand goals.
Office & Team Operations
Liaise between departments and ensure smooth internal communication.
Order office supplies, manage vendor relationships, and support team events or initiatives.
Maintain organized digital filing systems and document management.
Qualifications
2+ years of experience in an Executive Assistant, Marketing Assistant, or PR/Social Media Coordinator role in the Beauty Industry
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Proficient in Google Workspace, Microsoft Office, and social media tools (e.g., Later, Hootsuite, Canva).
Familiarity with marketing platforms (e.g., Mailchimp, Shopify, Klaviyo, or similar).
Ability to multitask and prioritize in a fast-paced, entrepreneurial environment.
Passion for beauty, wellness, and lifestyle brands.
Requirements
Qualifications
2+ years of experience in an Executive Assistant, Marketing Assistant, or PR/Social Media Coordinator role in the Beauty Industry
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Proficient in Google Workspace, Microsoft Office, and social media tools (e.g., Later, Hootsuite, Canva).
Familiarity with marketing platforms (e.g., Mailchimp, Shopify, Klaviyo, or similar).
Ability to multitask and prioritize in a fast-paced, entrepreneurial environment.
Passion for beauty, wellness, and lifestyle brands.
